Vacancy HR Coordinator - Crowne Plaza Antwerpen

Vacancy Cluster HR Coordinator/Manager

Job description

Job title: Cluster HR Coordinator/Manager

Department: Human Resources

Reports to: General Managers


Holiday Inn Brussels Airport:

• Modern Swedish style hotel with 310 hotel rooms, 100% based on the wish list of our business guests for the ideal room
• More than 500 m² of meeting rooms
• Indoor pool, sauna, Jacuzzi and Turkish bath, solarium, fitness and tennis courts
• Restaurant & Bar ‘Kreative Kuisine’.

Come and work in an environment that encourages creativity, stimulates attention and retention, and that is simply more productive and enjoyable.

Join a team that is Surprising, Kreativ, Original and Joyful – a team that is SKOJ. Besides, SKOJ means fun in Swedish. And you will discover that it fun is to do business for Holiday Inn Brussels Airport.


Crowne Plaza Antwerpen:
Busy, comfortable, free WiFi and incredibly easy to reach: it’s hardly surprising that the Crowne Plaza Antwerpen is one of the favorite places to get together! Choose from 262 contemporary designed rooms featuring floor-to-ceiling windows to enjoy the unique view overlooking the skyline of Antwerp. Work, relax or simply enjoy the remarkable panorama. 14 meeting rooms set the right tone for gatherings, facilitated by our Meetings & Events team. Enjoy WiFi, ample parking and flexible catering options. ANNA Living and Bar is a sleek, modern restaurant specializing in Belgian and French cuisine. Pop in for snacks and cocktails, entertain clients over breakfast or dinner, or refuel over a quick business lunch. Octopus Pool & Wellness Centre measures 8×12 metres and is perfect for swimming laps. Relax in one of the cosy corners overlooking the green surroundings or take advantage of the sauna and steam room.

Vacancy HR Coordinator


Job scope

To implement, maintain and nurture HR policies and HR systems framework as directed by your General Manager, whilst maintaining excellent and benefitting employee relations.


Key relationships

The person in charge of HR is a key contact for the General Managers and Head of Departments. You will be the main contact for line management regarding social legislation and work-related operational & personal questions.

Furthermore, you are the first contact person for the staff members in terms of payroll, personnel administration and social legislation.



  • A responsible person with great interest in Human Resources
  • A responsible person with a motivated and enthusiastic character
  • A responsible person who has a strong analytical mind and is figure-oriented
  • A responsible person who is well-structured, concrete and organized
  • A responsible person who is driven by positive flow/vibe to reach daily goals
  • A responsible person who is fluent in Dutch, English and French
  • A responsible person who has preferably hotel school background
  • A responsible person who has good knowledge of Word, Excel and PowerPoint
  • A responsible person who has a background in HR, preferably in PC302
  • A responsible person with excellent presentation, commercial & communication skills
  • A responsible person with the ability to give founded advice to the General Managers and Head of Departments regarding social legislation issues
  • A responsible person who is flexible and eager to learn, open-minded character
  • A responsible person who is professional-reliable and trustworthy


Key responsibilities

  • Payroll management:
    • Supervision Protime
    • Holiday plannings
    • Follow-up overtime
    • Preparation salaries employees, workers & extra’s
    • Follow-up ‘salary seizure’
    • Benefits process: cell phone, car policy, laptop
    • Preparation advances
    • Preparation 13th month
    • Preparation holiday pay
    • Salary politics
    • Eco cheques
  • Recruitment:
    • Announcement
    • Interview
    • Reply to CV’s
  • Recruitment trainees:
    • School contact
    • Hotel presentation
    • Interview
    • Preparation trainee files
  • Correct and timely placement of internal and external advertisements
  • Prepares and conducts introductions for new staff members
  • Maintains and updates files on employee records, legal documents, personnel matters and general administration, efficiently and confidentially
  • Ensures that all staff abide by the hotel’s house rules
  • Deals with all problems relating to individuals in an understanding, caring and confidential manner. Therefor answering all questions of staff members regarding social legislation, payslips, and other work-related issues
  • Coaches, counsels and disciplines staff, providing constructive feedback to enhance performance
  • Assists in maintaining and creating a positive atmosphere within the hotel, that allows for open two-way communication that ensures productivity to reach the highest possible levels
  • Ensures clear lines of communication exist to disseminate information affecting employer – employee relations, employee activities and hotel policies and programs
  • Ensures all staff and managers are aware of HR policies and procedures
  • Ensures all staff are aware of company benefits and makes these available
  • Maintains control of pension and hospitalization plans and safeguards both company and staff interests
  • Organization social events:
    • Birthday lunch
    • Staff party
    • Christmas drink
    • Saint Nicolas
    • All employee meetings (each quarter)
  • Administration economical unemployment: preparation C3.2A, follow-up economical unemployment periods, validation, declaration first day of economical unemployment
  • Administration Mensura:
    • Organization yearly medical visit in collaboration with Prevention Advisor
    • Long sicknesses
    • Medical control audit
  • Preparation training plan & organization trainings + PDP process
  • Participation OR and CPBW + preparation (agenda, reports, translate reports,…)
  • Organization employee satisfaction survey
  • Maintains good relations with trade unions
  • Organization social elections
  • Maintains both hotel company cultures
  • Internal meetings: planning & organization
  • Budget support
  • Intermediate level of social law
  • Social security:
    • Dimona
    • Economical unemployment
  • Senior workers plan
  • Risk analyses psychosocial


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